Trove replaces Libraries Australia Search

This email came through the Libraries Australia discussion list..........

Dear Colleagues

From tomorrow, 3 December 2009, the Libraries Australia free service will be switched off and will be replaced by Trove - one search ... a wealth of information. Trove is a new discovery service focused on Australia, Australians, and items found in Australian collecting institutions. The URL for Trove is http://trove.nla.gov.au

Records in Trove are a copy of the records in the Australian National Bibliographic Database (including the Register of Australian Archives and Manuscripts, and Music Australia), Picture Australia, Australian Research Online, Australian Newspapers 1803-1954, PANDORA and Australia Dancing. Some external data sources will also be available.

The web address http://librariesaustralia.nla.gov.au will provide access to the Libraries Australia enhanced (subscription) service only. Non-subscribers who arrive at this page will be able to access Trove directly, either by clicking on a hyperlink or entering their search terms in the Trove search box.

Those libraries that currently have access to Libraries Australia enhanced (subscription) service via a login and password will be presented with the Login to Libraries Australia screen. If your library uses IP authentication or a scripted login, you will still be taken directly to the enhanced service search screen. Z39.50 gateway will continue to operate for enhanced (subscription) users (using existing authentication).

More detailed information regarding the functionality changes to Libraries Australia services and how they may affect you and your library are included here.

If you need any further information or have a question you would like to ask us, please use our online enquiry form or call the Libraries Australia Helpdesk on 1800 026 155.

With thanks
Laurel Paton
Manager
Libraries Australia Customer Services
Resource Sharing Division
National Library of Australia
Canberra ACT 2600

ON THE FLY records

When creating an ON THE FLY short record, please remember to suppress the record from the OPAC.

Please also set the status as Cataloging Review to alert staff that the BIB record needs either upgrading or deleting.

Changes to MARC language and country codes in Voyager

Recently Libraries Australia (LA) made some changes to the languages and country codes in their Cataloguing Client. I noticed these changes and checked the languages and country codes on Voyager, and made the following changes ...

To languages codes ....

added - fil= Filipino

added - zxx= No linguistic content

amended - srp= Serbian.

To country codes ....

added - kv=Kosovo

added - mo=Montenegro

added - rb=Serbia

The upgraded files have been sent to LRSN to go up onto the LRSN website.

Syndetics and incorrect images on WebVoyage

Sometimes a Syndetics image on WebVoyage is not the correct image for the item. Try adding another ISBN, eg. if you have a paperback, put in the ISBN for the hardback, or vice versa.

NOTE: Syndetics looks at the first ISBN in a record, no matter if it is an 13-ISBN or 10-ISBN.

Cataloging Norms Interest Group (CNIG)'s ALA Conference presentations

This came through on another discussion group, thought it might of be of interest considering there are PowerPoints on RDA.

PowerPoints for the four presentations at the Cataloging Norms Interest Group (CNIG)'s ALA Conference program and now available for viewing. You will find them at:
http://presentations.ala.org/index.php?title=Saturday%2C_July_11#1:30-3:30

posted for
CNIG Co-Chairs:
Adrienne Aluzzo and Birdie MacLennan
_______________________________________________

Short records including ON THE FLY records

Jo Lockwood has identified some problems with short records, as follows. Many of the practices that have been identified in the procedures are not being followed.

If you have a need to create a short entry for preview video records (ON THE FLY record), ALWAYS type the words ON THE FLY: before the title in upper case, followed by the title of the item in sentence case, eg.
ON THE FLY: The book of flies.

The minimum requirements for a short entry are identified in the training PowerPoint, and also on page 19 of the Cataloguing Procedures. These records MUST also be suppressed from the OPAC. Below is a list of problems that Jo found concerning ON THE FLY.......

* ON THE FLY - should be in upper case
* Tag 035 - this should be used for the BIB number only - there should be no text in this field
* These records should be suppressed from the OAPC. At the moment very few are being suppressed. See the print screen (fig 1) below - only the yellow titles are suppressed.
* The title of an item should be in the a subfield, after ON THE FLY : - some are in the b subfield.
* Some records have subtitles in the c subfield - this subfield should be used for authors
* Some records have the title of the item in upper case. Only ON THE FLY should be in upper case.
* Some records are for items awaiting original cataloguing - ON THE FLY is not used for these records. Just create a short record, see the PowerPoint and the cataloguing procedures on page 21
* Some records are for Inter-Library Loan (ILLs) items - ON THE FLY is not used for this records - see page 8 of the cataloguing procedures.
* Some records are for equipment - ON THE FLY should not used for this records. These should be on the equipment template.
* Some of these ON THE FLY records are from last year or older. They should have been catalogued, or removed, by now.

Resource Description and Access (RDA) - update

Resource Description and Access

This is an update from Sandy based on her notes from the presentation she attended at the Information Online Conference in January 2009. The presentation was by Deidre Kiorgaard from NLA.

Resource Description and Access (RDA) is a new standard to be adopted in the U.S.A., Australia, etc. that is a new generational cataloguing code for the digital world. It is to be used in web based and other web based discovery services. Even though AACR is a robust system – it has reached the end of its life and was created in the era of the card entry – RDA will replace it.

RDA in the web environment
- clearly defined element set for better granularity
- greater emphasis on relationships
- better interoperability
- common vocabulary
- better coverage
Purchasing RDA
- various subscription models
- cataloguer’s desktop software to be available
MARC and system changes
- there will be MARC changes
- changes to record creation and import/export
- training/aids

The National Library of Australia (NLA)is involved in the interim implementation strategy. NLA will work with training providers and at this stage is it expected that only cataloguers will require training.

RDA should be fully online as a cataloguing tool in late 2009, and cataloguers and database managers should familiarise themselves with FRBR to gain from understanding RDA.

Functional Requirement for Bibliographic Records (FRBR)
What is FRBR? Click here for more information. There is also the FRBRBlog
Benefits of FRBR
- Improved efficiency of data
- Improved navigation at the catalogue for the user
- Improved catalogue displays

Functional Requirements for Subject Authority Records (FRSAR)
What is FRSAR? Click here for more information.
FRSAR can…
- Identify and define things – entities
- Identify and define attributes
- Identify and define relationship

Functional Requirement for Authority Data (FRAD)
What is FRAD? Click here for more information.

Australian Committee on Cataloguing
Includes …….
- FAQ
- Training materials etc
- Links to articles
- Discussion lists

Australian Committee on Cataloguing is a representative to the Joint Steering Committee for the Development of RDA.

Libraries Australia discussion lists

Did you know that Libraries Australia hosts 2 discussion lists?

librariesaustralia-l - the purpose of this list is to ....

to disseminate information about Libraries Australia's services, user group meetings, training courses, product changes and other matters relating to Libraries Australia services.

librariesaustraliadocdel - the purpose of this is to ....

is to disseminate information about the Libraries Australia Document Delivery Service.

If you use Libraries Australia in any capacity, it would be a very good idea to become a member of librariesaustralia-l.

And, if you have any dealings with Libraries Australia Document Delivery Service it is a must to become a member of librariesaustraliadocdel.

Study guides or support/teacher notes for purchased DVDs

Did you know that some video companies no longer include the support/teacher notes with the DVD you have just purchased?

After purchasing the DVD you can go to that company's website and download/print the notes. Some of the companies involved include ........

VEA (Video Education Australasia) - you need to become a member, which is free, you can then download the teacher notes. You are able to save the teacher notes on your computer/library network, and there isn't a time limit on keeping the saved notes. NOTE: VEA always keep the teacher notes on their website.

Marcom Projects - currently you can login as a guest and download the study guide. You are able to save the study guides on your computer, and there isn't a time limit on keeping the saved guides.

Vocam - they will send you an email with the link to collect the support notes/Powerpoint within 10 days. You can save the support notes/Powerpoint to an internal Library network (but not an Intranet) and print them (no multiple copies please) ..... the test parts are the only parts that can be printed multiple times.

Classroom Video - you need to become a member which is free, and you can then download the teacher notes. At the present time they can not say if you can save the PDF to a library network, but you can print off a master copy and photocopy as you need them.

Remember to add tag 500 to the BIB record stating that the notes are available from the company's website, see the LRSN Cataloguing Procedures (found at the LRSN home page) for full details.

Libraries Australia online social network

There is a new social network out there ... and it is library orientated! Libraries Australia has started a new social network and it is free for you to join. Libraries Interact : blog central for Australian libraries (another interesting library blog) states ...

Are you interested in promoting discussion about Libraries Australia? Do you often find you have an idea about Libraries Australia that you would like to share with your colleagues? Do you enjoy participating in online library communities?

Libraries Australia has launched a social network using the Ning Platform and is extending an invitation to its members to help build a body of content of interest to all members. Some topics of interest to Libraries Australia users are already there just waiting for your input - the Future of the Libraries Australia Forum, the LAAC papers, MARC nitty-gritty and Search Tips to name a few. Any Libraries Australia subscriber can propose new topics.

If you are interested in joining, please visit the Libraries Interact blog, and follow the instructions to join.

Tagtables updated to add extra coding for tag 099

On some imported Libraries Australia (LA) records there is tag 099 with the Indicator 1 (I1) set as 5, and a LA number in the a subfield. This LA number is an old number from when LA records have been merged.

The cataloguing tagtables have been updated to reflect this additional information. Please go to the LRSN home page to download the updated set of tagtables.

‡biblios.net: open source community cataloging gets busy

There is a post in Librarianinblack.net concerning Biblios.net which is "a web-based original and copy cataloging tool with built in federated search of any Z39.50 target (via an integrated search registry with over 2000 targets - or by adding your own) and a large (30 million strong) shared database of catalog records." Check it out.

FYI

Michel

Dear Colleagues

The Libraries Australia Search and Products applications have been enhanced and new functionality has been added. As testing has now been completed, these enhancements were released into the production environment today.
A description of the new and enhanced functionality in Libraries Australia Release 2.4.0 can be found at: http://www.nla.gov.au/librariesaustralia/LAReleasenotes.html
The Libraries Australia Search Manual and Libraries Australia Administration manuals have been updated to include the changes, and are available for downloading from the Libraries Australia Website at http://www.nla.gov.au/librariesaustralia/manuals.html#laman
If you have any questions, please don't hesitate to contact the Help Desk on 1800 026 155 or email: librariesaustralia@nla.gov.au

Regards
Laurel

Laurel Paton
Manager
Libraries Australia Customer Services
Resource Sharing Division
National Library of Australia
Canberra ACT 2600
02 6262 1326

Ex Libris position on RDA

Below is an email received from Ex Libris explaining their position on RDA (Resource, Description and Access), the eagerly awaited replacement for AACR2.........

Dear Voyager and Aleph Customers,

Please find attached the Ex Libris position on RDA. In addition, Ex Libris are attending a forum about RDA at ALA this week, which is being sponsored by the national libraries in the U.S. The forum is a prelude to a pilot testing program that will occur in the second half of 2009. We expect to know more about the implementation of RDA following the testing.

Regards, Julie

Julie Wright
Director, Customer Services, Australasia
T: +61 (0) 8 8139 1502
F: +61 (0) 8 8331 0851
M: +61 (0) 434 409 211
E: julie.wright@exlibris.com.au

Ex Libris (Australia) Pty Ltd
Level 2, 229 Greenhill Road
Dulwich SA 5065

www.exlibrisgroup.com

Three new Cat Links

Welcome back! Happy New Year to all. Hope you had an enjoyable and relaxing Festive Season.

Sandy Dailakis has provided three new Cat Links for you to check out:

• LibrarianInBlack - resources and discussions for the "tech-librarians-by default" among us...

• Paul Walk's Weblog

• Lorcan Dempsey's weblog on libraries, services and networks.

Thanks for that Sandy. If you have any links you think would suit this blog, please send them to me at joanne.lockwood@centraltafe.wa.edu.au